Agreement-SDN-0112-2025

The purpose of this Regulation is to establish the bases that recognize and regulate the use of Electronic Signature in the process of issuance of certificates of the System of Payrolls of the Armed Forces of Honduras (PLANFFAA), granting them the same validity and legal efficacy as the use of a handwritten signature or other similar means that conveys the manifestation of will of the signatories.

The purpose of this regulation is to establish the guidelines for the use and scope of electronic signature in the issuance of certificates of the System of Payrolls of the Armed Forces (PLANFFAA) to Officers, Non-Commissioned Officers, Enlisted Personnel, Technicians and Auxiliary Personnel of the Armed Forces of Honduras. CHAPTER II DEFINITIONS

For the purposes of application and interpretation of this regulation, the following concepts are defined:

• a)

  PLANFFAA: System of Payrolls of the Armed Forces.

• b)

  ELECTRONIC SIGNATURE: Data in electronic form contained in a data message, or attached to or logically associated with it, which can be used to identify the signatory in relation to the data message and to indicate the will that such party has regarding the information contained in the data message.

• c)

  SEDENA: Secretariat of State in the Ministry of National Defense.

• d)

  OFFICERS: Honduran citizens by birth who have been promoted from the rank of Second Lieutenant to General of Division or equivalent provided they meet the incorporation requirements.

• e)

  NON-COMMISSIONED OFFICERS: Permanent military professional of the Armed Forces, graduates of National or Foreign Non-Commissioned Officer Training Schools, constituting a special condition regarding time, duties and rights in accordance with their category.

• f)

  TECHNICIANS: Honduran citizens by birth with technical training who provide services on a temporary or permanent basis in the Armed Forces.

• g)

  ENLISTED PERSONNEL: Honduran citizens by birth who, in accordance with the Military Service Law, are in the situation of active service in the Armed Forces.

• h)

  AUXILIARY PERSONNEL: Honduran citizens by birth who on a temporary or permanent basis provide professional, administrative and/or specialized services within the Armed Forces.

• i)

  QR CODE, QUICK RESPONSE CODE: A barcode that can be scanned with a smartphone camera to access information, which may be a URL, text message, email, text, etc.

• j)

  URL: UNIFORM RESOURCE LOCATOR, Address of a Resource on the Internet.

• k)

  GEOGRAPHIC LOCATION: The place where the member of the Armed Forces is assigned to provide their services.

• l)

  SIGNATORY: The person who possesses the data for creation of the signature and who acts on their own behalf or on behalf of the person they represent. CHAPTER III PRINCIPLES

Principles. The implementation of electronic signature in the issuance of certificates in the Secretariat of State in the Ministry of National Defense shall comply with the following principles:

• a)

  Authenticity: It provides certainty that the certificate has been issued by the signatory in such a manner that its content is attributable to the signatory as well as the legal consequences that derive from it.

• b)

  Confidentiality: It consists of the electronic signature to be used in the issuance of certificates of the System of Payrolls of the Armed Forces (PLANFFAA) to Officers, Non-Commissioned Officers, Enlisted Personnel, Technicians and Auxiliary Personnel of the Armed Forces of Honduras and other electronic actions within the process of issuance thereof, guaranteeing that the process and information linked to said procedure maintains proper protection in which access is limited only to personnel designated for such purpose.

• c)

  Functional Equivalence: It consists of the electronic signature contained in the certificate having the same legal validity as the handwritten signature.

• d)

  Integrity: It provides certainty that the document has remained complete and unaltered since its signing. CHAPTER IV USE OF ELECTRONIC SIGNATURE

The use of electronic signature implies:

• a)

  The indubitable link between the Signatory and the Electronic Document in which the Electronic Signature is contained, which is associated with the data that are under the exclusive control of the Signatory and that express in digital form their identity.

• b)

  The responsibility of preventing any modification or alteration in the content of the Electronic Documents presented in the System, given the exclusive control of the means to insert the aforementioned signature.

• c)

  The integrity and authenticity of the content of the electronically signed document. CHAPTER V GRANTING OF SIGNATURE

Granting. The authorizations required to make use of electronic signature for the process of issuance of certificates in the System of Payrolls of the Armed Forces of Honduras (PLANFFAA) may be granted to users through the Administrative Management Office of this Secretariat of State in the Ministry of National Defense, which shall be responsible for assigning the personnel responsible for the handling and use of the aforementioned electronic signature, following prior communication for approval to the Property Institute, thus placing itself under the obligation to comply with the pertinent security measures for the proper performance of the various processes for the granting of certificates.

Use of computer systems. The use of computer systems and services in the Secretariat of National Defense, as well as information registered in them, shall be for restricted use and only authorized subjects may make use of them for the purposes established by SEDENA. CHAPTER VI CONTENT AND VALIDITY

The Certificates issued under this regulation shall contain the following requirements: 1. Full name of the employee. 2. National Identification Document number. 3. Job position of the employee. 4. Date of hire of the employee. 5. Salary information (nominal salary, deductions and net salary). 6. Financial entity to which it is directed. 7. Validity period. 8. Date of issuance. 9. Signature of the Head of the Computing Department. 10. Seal of the Computing Department. 11. Quick Response Code QR (Quick Response Code).

The QR code embedded in the salary certificates must be used to confirm the information contained in the certificates that have been issued through the PLANFFAA system.

Types of Certificates issued through the System of Payrolls of the Armed Forces of Honduras (PLANFFAA). 1. Salary certificate with deductions: Contains the full name, National Identification Document number, position held, date of hire, nominal salary, deduction breakdown history, net salary of the employee, financial entity to which the certificate is directed, validity days of the certificate, date of issuance of the certificate, signature and seal of the Head of the Computing Department and QR verification code. 2. Informative salary certificate without signature: Contains the full name, National Identification Document number, position held, date of hire, nominal salary, deduction breakdown history, net salary of the employee, financial entity to which the certificate is directed, validity days of the certificate, date of issuance of the certificate. 3. Salary certificate without deductions: Issued for embassies, public offices or any other public or private entity. Contains the full name, position held and nominal salary of the employee, the entity to which it is directed, date of issuance of the certificate, signature and seal of the Head of the Computing Department and QR verification code. 4. Payment Voucher: Receipt that proves payment of salary. Contains the month to which the payment corresponds, date of issuance of the voucher, date of payroll payment, name of the employee, nominal salary, salary deductions, net salary, signature and seal of the Head of the Computing Department and QR verification code. 5. Certificate of Separation: Contains the full name, National Identification Document number, date of hire, date of separation, nominal salary, deduction breakdown history, net salary of the employee, financial entity to which the certificate is directed, date of issuance of the certificate, signature and seal of the Head of the Computing Department and QR verification code. 6. Certificate of Salary Increase: Contains the full name, National Identification Document number, position held, date of hire, previous salary, salary increase, current salary of the employee, financial entity to which the certificate is directed, date of issuance of the certificate, signature and seal of the Head of the Computing Department and QR verification code. 7. Certificate of Historical Deductions: Contains the full name, National Identification Document number of the employee and shows information of a specific deduction in the period of one year, in favor of an institution, date of issuance of the certificate, signature and seal of the Head of the Computing Department and QR verification code. 8. Certificate for Income Tax Declaration: Contains the full name of the employee, National Identification Document number and history of net salary and withholdings of the Income Tax. CHAPTER VII PROCEDURE FOR ISSUANCE

Receipt of Request. This process begins at the moment that members of the Armed Forces in the category of Officers, Non-Commissioned Officers, Enlisted Personnel, Technicians and Auxiliaries make requests for certificates through the established channels: 1. By telephone: 504-2242-7951, Extension 18139. 2. Via Virtual Assistant Emelina: +504 3375-8303 (WhatsApp). 3. By electronic means: Request form to the institutional email constancias.computo@sedena.gob.hn

Means of Issuance. The issuance of certificates in favor of Officers, Non-Commissioned Officers, Enlisted Personnel, Technicians and Auxiliary Personnel is carried out through the System of Payrolls of the Armed Forces (PLANFFAA).

Limit of Certificates per Month/per Person. The personnel of the Armed Forces have the right to be issued one (01) salary certificate of each type directed to the financial entities with which deduction management is handled through payroll with this Secretariat of State, embassies, fidelity bond procedures, Superior Court of Accounts, Courts and other procedures of an administrative or legal nature. The certificates have a validity period based on the date of payment to the Armed Forces personnel, taking as validity the period of thirty (30) days from the 20th of each month. The period of validity of the certificates decreases as days pass after the payment date (20th of each month), in order to provide information on deductions in an updated manner. The number of certificates is limited in order to prevent Armed Forces personnel from conducting more than one transaction in different Financial Institutions and causing employee over-indebtedness. CHAPTER VIII RESPONSIBILITIES

Issuance and Validation of Certificates. 1. Issuance of Certificates: They can be issued by two means: a. Through the virtual assistant Emelina: This assistant shall be responsible for collecting the necessary employee data to generate the certificate in an automated manner. b. Through email: The person in charge of the certificates section shall take the employee's data and generate a request in the certificates module. Once the request has been made through the aforementioned means, the Head of the Computing Department, who shall be designated by the Administrative Manager of the Secretariat of National Defense (SEDENA), shall be the authorized person to issue the certificate, which shall be digitally signed and subsequently sent to the applicant. 2. Validation of Certificates: They can be validated in two ways: a. Through the quick response code (QR) that is found in the certificate, which can be scanned by financial institutions and others that require it, to corroborate the information contained in the certificate. b. Through email the person in charge of the certificates section shall validate the information contained in the certificate that was issued to the employee and sent by the Financial Institution.

Control of Income. Responsible for Issuance. Verify carefully the information that should be provided by the applicant: a) Rank. b) Full name. c) National Identification Document. d) Type of Certificate. e) Company/financial entity to which the certificate is directed. f) The information must be complete, otherwise the applicant is informed through a protocol message that they must complete the required information. g) Verify that the certificates are issued in a timely manner and sent efficiently.

Authority/Head of the Computer Department. The Chief In Charge of the Computer Department is hereby authorized to proceed, in the name of the Ministry of State in the Office of National Defense, with the issuance and signature of certificates related to the payment of salaries of members of the Armed Forces. TITLE II SPECIAL PROVISIONS CHAPTER I TRANSITORY PROVISIONS

Electronic Acts and Transactions. All electronic acts and transactions that are performed or derived from the creation, implementation, and use of electronic signature shall comply with the applicable provisions regarding the protection of personal data and/or sensitive data; as well as the proper follow-up of the procedure established in this regulation and applicable legal provisions. CHAPTER II FINAL PROVISIONS

For the provisions not foreseen in this regulation, they shall be governed by the provisions established in Decree No. 149-2013 Law on Electronic Signatures and Decree No. 33-2020 Eighth Section article 38, by means of which articles 7 and 27 of the Law on Electronic Signatures are amended.

The Ministry of State in the Office of National Defense may review this regulation every two (02) years for its proper updating.

This Regulation shall enter into force as of the date of its publication in the Official Gazette "La Gaceta". Given in the city of Tegucigalpa, municipality of the Central District, on the ninth (09) day of the month of July of the year two thousand twenty-five (2025). LET IT BE KNOWN AND PUBLISHED: ORLANDO ENRIQUE GARNER ORDÓÑEZ UNDER-SECRETARY OF STATE IN THE OFFICE OF NATIONAL DEFENSE Signature Pursuant to Executive Agreements No. 063 and 074-2025 ATTORNEY ELENA MICHELLE VALLECILLO FUENTES GENERAL SECRETARY OF THE MINISTRY OF STATE IN THE OFFICE OF NATIONAL DEFENSE