Regulations of the Advisory Council of the Inter-Institutional Commission on Housing

Purpose of the Regulation: To support the proper organization, powers, and functioning of the Advisory Council of Former Presidents of the Civil Engineers College of Honduras (CICH), recognizing it as a high-level advisory body composed of Former Presidents of the Board of Directors, whose experience, exercised collegially, contributes to the institutional and professional strengthening of the College.

Nature of the Advisory Council: The Advisory Council of Former Presidents is an honorary, technical, and strategic body, whose primary function is to issue opinions, recommendations, and proposals on matters relevant to the institutional development of the CICH. It shall have a permanent character, by virtue of institutional recognition of the trajectory of its members, and its functioning shall be subject to convocations made in accordance with the needs of the College. Chapter II: Composition and Designation

Integration: The Advisory Council of Former Presidents shall be composed exclusively of Former Presidents of the CICH who have served in the position regularly and concluded their term in accordance with the Organic Law and the Regulations of the CICH. Notwithstanding the foregoing, the Board of Directors may invite, on an honorary and non-permanent basis, professional members who have demonstrated an outstanding trajectory in professional, academic, or technical matters, whose contribution is considered to be of high institutional value. These incorporations must be approved by internal resolution of the Board of Directors and shall not generate rights of permanent membership in the Council.

Designation and Recognition: The General Assembly, through the Board of Directors, shall formally recognize the Former Presidents as members of the Advisory Council by means of an internal resolution. The convocation of Council sessions shall be governed by the provisions established in Chapter IV of this regulation.

Voluntary Participation: Participation in the Advisory Council of Former Presidents shall be voluntary and honorary, and shall not generate any economic or administrative rights. The invitation to join shall be extended by the Board of Directors through written communication addressed to each Former President. The recipient must notify their acceptance in writing within a maximum period of ten (10) business days after receiving the invitation. Failure to respond within the established period shall be presumed to be a lack of interest in participating, rendering the invitation null and void and preventing their incorporation into the Advisory Council of Former Presidents. Notwithstanding the foregoing, the Former President may request their incorporation at a later date, subject to approval by the Board of Directors.

Duration of Participation: Participation in the Advisory Council of Former Presidents shall be of indefinite duration, in recognition of the honorary and permanent character of the Former Presidents of the CICH. Notwithstanding the foregoing, the Board of Directors may suspend or limit the participation of a member when there exists prolonged inactivity, express resignation, conflict of interest, or any other cause that affects the proper functioning of the Council. Members may request their voluntary withdrawal at any time, through written communication addressed to the Board of Directors. Likewise, temporary or permanent suspension in the exercise of the profession shall be an immediate cause for suspension or termination of participation in the Advisory Council of Former Presidents, without need for an express resolution, and the Board of Directors must notify the affected member of such situation. In the event of professional rehabilitation, the member may request their reincorporation into the Advisory Council of Former Presidents, which shall be evaluated and decided by the Board of Directors in accordance with the principles of suitability, availability, and institutional contribution.

Functions of the Advisory Council of Former Presidents:

• 1)

  To issue recommendations on reforms to the Organic Law and the Regulations of the CICH, on institutional policies and strategic decisions;

• 2)

  To provide counsel in the resolution of internal or external controversies affecting the College;

• 3)

  To propose initiatives for professional, academic, or technical strengthening;

• 4)

  To serve as a consultation body in electoral, disciplinary, or highly sensitive institutional processes; and 5. Any other function that may be assigned or requested by the General Assembly, the Board of Directors, or the Honor Court.

Character of Its Opinions: The opinions of the Advisory Council of Former Presidents shall have an advisory character and shall be considered by the Board of Directors as high-value institutional inputs, but without binding decision-making power.

Convocation: The Advisory Council of Former Presidents shall meet at least twice per year during the first week of the months of June and December; when convoked by the President of the Board of Directors in office, by its own initiative of its members, or by request of other bodies of the CICH. The first meeting of the Advisory Council of Former Presidents must take place no later than thirty (30) business days after the date this regulation enters into force.

• a)

  Convocation by the Board of Directors: The Board, through the President, may convoke the Advisory Council by means of an internal resolution, indicating the reason, date, time, place (or virtual format), and the proposed matter.

• b)

  Convocation by Initiative of the Council: The Council may request its own convocation through its Coordinator or by agreement adopted by at least three of its members, addressed in writing to the Board of Directors, who must formalize the convocation within a period not exceeding ten (10) business days.

• c)

  Convocation by Other Bodies of the CICH: Any body of the College may request the convocation of the Advisory Council by means of a written and reasoned request, addressed to the Board of Directors, who shall evaluate its pertinence and decide on its appropriateness within a reasonable period.

• d)

  Means of Notification: The convocation must be communicated to the Council members with at least five (5) business days' notice prior to the date of the meeting, by physical or electronic means that allow verification of receipt. Among others, the following shall be considered valid: institutional email, written notice issued by the General Secretariat of the Board of Directors, delivered with the corresponding receipt.

Quorum and Decisions: A quorum shall be constituted with a simple majority of the convoked members. Decisions shall be adopted by consensus or simple majority, as the case may be.

Coordination: The Advisory Council in the first ordinary session of each year shall elect from among its members a Coordinator and a Secretary, who shall be responsible for facilitating the organization of sessions, channeling communication with the Board of Directors, and ensuring compliance with the approved agenda.

The Coordinator: The Coordinator shall exercise its functions for a period of one year, and may be reelected by decision of the Council. Its principal functions shall be:

• a)

  To coordinate the logistics of meetings in conjunction with the Board of Directors.

• b)

  To receive and channel proposals for topics to be addressed.

• c)

  To represent the Council in official communications with other bodies of the College.

The Secretary: The Advisory Council of Former Presidents shall have a Secretary, who shall be designated by simple majority from among its members, and may be reelected for successive periods. The Secretary shall have the following functions:

• a)

  To draft and sign, jointly with the President, the minutes of the sessions of the Advisory Council of Former Presidents, faithfully recording the debates, agreements, and recommendations adopted.

• b)

  To prepare and send the convocations for ordinary and extraordinary sessions, including the agenda and supporting documentation, in coordination with the President of the Council.

• c)

  To keep and maintain in order the documentary archive of the Advisory Council, ensuring the preservation and easy access to the minutes, opinions, and recommendations.

• d)

  To issue certifications regarding agreements, opinions, and proceedings of the Advisory Council, upon request of the Board of Directors or other authorities of the College, with the approval of the President of the Council.

• e)

  To prepare the annual report of the Advisory Council, which must be presented to the Board of Directors 30 days before the celebration of the Ordinary General Assembly in the month of July.

The expenses incurred by the Advisory Council of Former Presidents, both for its operation and for the fulfillment of the assignments entrusted to it, shall be assumed by the College.

Confidentiality: Members of the Advisory Council must maintain strict confidentiality regarding the matters discussed in their sessions, especially those involving sensitive, strategic, professional, technical, financial, or personal information.

Conflicts of Interest: The members of the Consultive Council of Past Presidents shall abstain from participating in deliberations where there exists a personal or professional conflict of interest. Chapter VI: Complementary Articles

Participation of Invited Professionals: The Consultive Council of Past Presidents may invite, in an exceptional and honorary manner, practicing professionals who are not part of the Consultive Council, to contribute technical, professional, or academic criteria on specific matters. Their participation shall be temporary and shall not generate voting rights or permanent membership.

Participation of Chapters: The Chapters of the College may organize and establish Consultive Councils of Past Presidents of Chapter, as honorary advisory bodies in their respective geographical zones. These Councils shall have the purpose of contributing technical, professional, and academic criteria on matters of local interest, without interfering in the attributions of the national Consultive Council of Past Presidents. The composition, functioning, and attributions of such Councils shall be defined by each Chapter, in harmony with the general principles of the College and respecting the institutional hierarchical structure. Their nature shall be consultive, non-binding, and their members shall not acquire voting rights or representation in the national Consultive Council of Past Presidents by this means. Chapter VI: Final Provisions

Amendments to the Regulation: This regulation may be amended by agreement of the General Assembly.

Effective Date: This regulation shall enter into force as of its publication in the Official Gazette La Gaceta. Transitional Provision: In order to promote consultive decentralization and strengthen professional participation throughout the national territory, the Chapters of the College may initiate the process of establishing their respective Consultive Councils of Past Presidents within six months following the entry into force of this Regulation. The CICH Board of Directors may issue guideline recommendations to ensure institutional coherence, without prejudice to the organizational autonomy of each Chapter. During the implementation period, communication shall be encouraged between the local Consultive Councils of Past Presidents and the national Consultive Council of Past Presidents, with the purpose of sharing best practices and strengthening professional unity. Eng. Jessica Roxana Chamalé Antúnez General Secretary CICH 2025-2027